{"id":59239,"date":"2021-04-26T17:48:58","date_gmt":"2021-04-26T12:18:58","guid":{"rendered":"https:\/\/www.justwebworld.com\/?p=59239"},"modified":"2021-04-26T17:57:21","modified_gmt":"2021-04-26T12:27:21","slug":"how-are-data-rooms-used","status":"publish","type":"post","link":"https:\/\/www.justwebworld.com\/how-are-data-rooms-used\/","title":{"rendered":"How Are Data Rooms Used?"},"content":{"rendered":"<p>A virtual data room, also known as an online data room, is an online data room where companies store important and sensitive company documents. Some of the documents often stored in virtual <a href=\"https:\/\/www.softwaresuggest.com\/blog\/virtual-data-room-providers\/\">data rooms<\/a> include employee information, intellectual property information, case litigation files, financial statements and capitalization tables.<\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-59241\" src=\"https:\/\/www.justwebworld.com\/wp-content\/uploads\/2021\/04\/Data-Rooms.png\" alt=\"Data room\" width=\"596\" height=\"415\" srcset=\"https:\/\/www.justwebworld.com\/wp-content\/uploads\/2021\/04\/Data-Rooms.png 675w, https:\/\/www.justwebworld.com\/wp-content\/uploads\/2021\/04\/Data-Rooms-300x209.png 300w, https:\/\/www.justwebworld.com\/wp-content\/uploads\/2021\/04\/Data-Rooms-145x100.png 145w\" sizes=\"(max-width: 596px) 100vw, 596px\" \/><\/p>\n<p><a href=\"https:\/\/www.justwebworld.com\/tips-to-building-your-own-data-rooms\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\">Having an online data room<\/span><\/a> allows you to safeguard your company\u2019s essential information to guarantee it remains confidential. Due to this, different industries have quickly embraced virtual data rooms, including biotech, corporate, funds &amp; private equity, litigation, investment banking, and mining &amp; energy.<\/p>\n<p>If you\u2019re thinking about when\u2019s the right time to use a data room, here\u2019s an overview of the different scenarios when this is necessary.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.justwebworld.com\/how-are-data-rooms-used\/#Mergers_Acquisitions\" title=\"Mergers &amp; Acquisitions\">Mergers &amp; Acquisitions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.justwebworld.com\/how-are-data-rooms-used\/#Raising_Capital\" title=\"Raising Capital\">Raising Capital<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.justwebworld.com\/how-are-data-rooms-used\/#Conducting_Audits\" title=\"Conducting Audits\">Conducting Audits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.justwebworld.com\/how-are-data-rooms-used\/#Court_Proceedings\" title=\"Court Proceedings\u00a0\">Court Proceedings\u00a0<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Mergers_Acquisitions\"><\/span><span style=\"color: #993300;\">Mergers &amp; Acquisitions<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>During <a href=\"https:\/\/www.justwebworld.com\/different-lessons-learn-from-mergers-and-acquisitions\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\">mergers and acquisitions<\/span><\/a>, there\u2019s a lot of due diligence that needs to be observed. The mergers and acquisition process happens when a huge company is acquiring a smaller one or is merging with a different company.<\/p>\n<p>The details of the mergers and acquisition procedure are highly sensitive, hence why it\u2019s best to conduct these transactions in a virtual data room. This guarantees the safety of the essential details and offers an easy way to conduct the business.<\/p>\n<p>The online data room makes it cheaper for the parties involved in the deal to exchange and review documents without going to the seller\u2019s offices. This is also the case since large documents don\u2019t need to be moved from one point to another for closer scrutiny.<\/p>\n<p>Should the deal not fall through, access to the virtual data room can be revoked. This ensures not sensitive information finds its way into the wrong hands.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Raising_Capital\"><\/span><span style=\"color: #993300;\">Raising Capital<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Lack of capital is one of the reasons many businesses fail. For this reason, it\u2019s essential to find ways of <a href=\"https:\/\/hbr.org\/1989\/11\/everything-you-dont-want-to-know-about-raising-capital\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\">raising capital from investors<\/span><\/a>, and there\u2019s no better way than through an <a href=\"https:\/\/www.justwebworld.com\/how-to-successfully-build-an-ipo-plan\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\">initial public offering (IPO)<\/span><\/a>. But this process typically involves lots of paperwork and parties such as investment bankers, lawyers and several others.<\/p>\n<p>For this reason, all these dealings must be done in an online data room to guarantee the integrity and safety of documents. This is the only way of ensuring crucial details can\u2019t be accessed either by copying, printing, or editing the documents by your competitors or any other third-party members not involved in the deal.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conducting_Audits\"><\/span><span style=\"color: #993300;\">Conducting Audits<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The auditing of company accounts, procedures, policies, practices and much more is required across different businesses. But for auditing to be a success, auditors must interact with company employees. Doing this might be challenging if the firm has several offices worldwide in different time zones or remote workers.<\/p>\n<p>But virtual data rooms help alleviate this issue by giving everyone involved in this issue, from external and internal regulators, accountants, and lawyers, to have a centralized meeting point. This allows for transparent communication between these parties, and lower reduces the likelihood of any error being made.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Court_Proceedings\"><\/span><span style=\"color: #993300;\">Court Proceedings\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>During court proceedings, vast volumes of very confidential documents are exchanged. But being legal proceedings, these documents can either be stolen or lost. Because of this, regulators and lawyers use virtual rooms as a platform to exchange these sensitive details and not worry about them being stolen.<\/p>\n<p>This is achieved since the access to these sensitive documents is a centralized location rather than sending these details using different platforms.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A virtual data room, also known as an online data room, is an online data room where companies store important and sensitive company documents. Some of the documents often stored in virtual data rooms include employee information, intellectual property information, case litigation files, financial statements and capitalization tables. Having an online data room allows you [&hellip;]<\/p>\n","protected":false},"author":865,"featured_media":59241,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[3],"tags":[55126,54997,55125,54996],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How Are Data Rooms Used? - Just Web World<\/title>\n<meta name=\"description\" content=\"If you\u2019re thinking about when\u2019s the right time to use a data room, here\u2019s an overview of the different scenarios when this is necessary.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.justwebworld.com\/how-are-data-rooms-used\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Are Data Rooms Used? 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