Note (September 2026): This guide now lists the details BIS hallmarking rules and GST require on a jewellery bill, and corrects two earlier claims: a ready-made billing template is not legally mandatory, and saving a bill as a PDF does not by itself protect customer data.
A jewellery billing format is a ready-made invoice template for jewellers that records each item’s description, net weight of gold, purity in carat and fineness, making charges, hallmarking charges and GST. In India, the Bureau of Indian Standards (BIS) requires bills for hallmarked jewellery to show net weight, purity and hallmarking charges, and GST on gold jewellery is 3% as of September 2026.
Key Takeaways
- A good jewellery billing format covers item description, gross and net weight, purity (for example 22K916), rate per gram, making charges, hallmarking charges, HUID, HSN code, GST and the total.
- BIS guidelines for jewellers (revised July 2026) say the bill for hallmarked jewellery must show each article separately, the net weight of precious metal, purity in carat and fineness, hallmarking charges, and a line telling the buyer that purity can be verified at any BIS-recognised hallmarking centre.
- GST on gold and gold jewellery (HSN 7108 and 7113) is 3%, split 1.5% CGST and 1.5% SGST within a state; consumer guides describe a 5% rate on making charges.
- Mandatory hallmarking covered 392 districts after the eighth phase notified on 3 August 2026, according to the BIS district list.
- Free templates in Word, Excel, PDF, Google Docs and Google Sheets are widely available, but each must be checked against current GST and BIS rules before use.
Being a jeweller, you’ll always keep your eyes on the beauty, right? So, wasting your precious time while figuring out how to invoice your customers doesn’t make any sense, especially when you’ll have plenty of options for invoice templates.
Choosing one of the best invoice software like Jewellery Bill Book Format can help save time and effort thanks to its countless characteristics and benefits.
They can be downloaded in different formats for your ease, such as Google Sheets, Google Docs, PDF, Excel, and Word. All these invoice formats for jewellery shops will help you save your time meaningfully and let you focus on your beautiful jewellery items rather than on your invoicing.
What is Jewellery Billing Format Used for?
Your work is definitely valuable, and it frequently comes at a significant cost to your clients. To guarantee that you are adequately rewarded for your job, send a jewellery invoice that includes all the information you need to get paid correctly.
An invoice, written quite perfectly, should comprise your and your client’s contact information, alongside a summary of the charges made and payment instructions. This information will assist in guaranteeing that you get your payment on schedule.
Providing a customer with a neatly written billing invoice is a crucial element of presenting oneself professionally. Because your work is held to a high quality, so should your invoice. When creating a full invoice from start, it’s possible to make basic mistakes, which is why a particularly specialised Jewellery Billing Format might be useful.
If your invoices have the necessary information, they can also serve as financial records that can be useful during tax time.
Major Benefits of Using Jewellery Billing Format
A ready-made jewellery billing format is not legally required, but a GST-registered jeweller must issue a tax invoice with the particulars the GST rules prescribe, and hallmarked jewellery must be billed with the details BIS requires, so a well-designed template makes compliance much easier. It tremendously helps reduce your efforts in producing an invoice from the start and enables you to track all the records with ease. Besides, it comprises a variety of characteristics-for example.
Colourful Formats
With different customers, you can use different coloured formats that will help you identify them within a second later. Moreover, it’ll help maintain your position in the market and, hence, your business will stand out from the crowd.
The Fastest Ever Calculations
Calculations are always considered difficult for many businesses, especially when your company comprises a huge number of customers worldwide. A spreadsheet-based bill format (Excel or Google Sheets) or a billing app can calculate gold value, making charges, hallmarking charges and GST automatically, which saves time and reduces arithmetic errors.
Easy to Track Invoices
It’s not less than a challenging chore to maintain your invoices on paper. Well, this is not the case with the Jewellery Billing Format anymore as it makes things simpler and allows you to look for prior invoices with only a few clicks.
Exceptional Level of Data Security
Clients normally pay a large amount of money in jewellery shops and hence, it’s too important to keep their data secure. Saving bills as PDF files makes them harder to alter casually, but a PDF on its own does not secure customer data; keep invoices in password-protected accounts or encrypted storage and limit who can open them.
Various Formats to Choose from
One of the major characteristics of the Jewellery Bill Book Format is that it’s not restricted to PDF files only, which are considered the easiest and simplest way to create bills. For your convenience, It has designed this bill book which enables you to download this format in your favourite files like Word, Excel, and Google Docs.
Billing in a Flash
With the help of Jewellery Billing Format, you can easily create bills within a matter of seconds. Thus, you are all set to focus on top priorities like your customers and getting speedy payments on bills that you send via email.
Available Formats to Download
It allows you either to choose jewellery invoices with GST, TnC or with a simple design in numerous formats, such as.
- Word
- Excel
- Google Docs
- Google Sheets.
- PDF.
Every single format mentioned above comprises its own features and characteristics for different businesses to reduce their efforts and save time significantly.
Are all the available formats for jewellery bill books free?
Yes. As of September 2026, Vyapar’s jewellery bill book format page describes its templates as free to download and customise, in Word, Excel, PDF, Google Docs and Google Sheets, including gold, gold-and-silver GST and old gold exchange layouts. Free templates still need to be checked against current GST and BIS hallmarking requirements before use.
Is it easier to change details on the invoice later?
An editable jewellery bill format (Word, Excel, Google Docs or Google Sheets) lets you update the template for future invoices quickly. An invoice already issued to a customer under GST should not simply be edited; mistakes in the value or tax are corrected through a credit note or debit note. You can change all the details like contact information, billing address, as well as your terms and conditions.
What Should a Jewellery Bill Include?
A complete jewellery bill in India combines the general GST tax invoice particulars with the jewellery-specific details that BIS hallmarking rules require. The checklist below shows each field and why it matters. Items marked GST come from the tax invoice rules (Rule 46 of the CGST Rules); items marked BIS come from the BIS guidelines for registered jewellers.
| Field on the bill | Why it matters | Rule basis |
|---|---|---|
| Invoice number and date | Unique, consecutive numbering for tax records and returns | GST |
| Jeweller’s name, address and GSTIN | Identifies the registered seller | GST |
| Customer name (and GSTIN if registered) | Needed for B2B input tax credit; for an unregistered buyer, name, address and state are required when the value is ₹50,000 or more | GST |
| Place of supply | Decides CGST plus SGST (within a state) or IGST (between states) | GST |
| HSN code | Classifies the goods, for example 7113 for articles of jewellery and 7108 for gold | GST |
| Separate description of each article | Each ring, chain or bangle listed on its own line | BIS |
| Gross weight, stone weight and net weight | BIS requires the net weight of precious metal; showing stone weight explains the difference | BIS |
| Purity in carat and fineness | For example 22K916, 18K750 or 14K585 | BIS |
| HUID (six-character code) | Lets the buyer match the bill to the hallmark on the piece | Good practice |
| Rate per gram and gold value | Shows how the metal price was calculated | Good practice |
| Making charges | Labour or wastage charge, shown as a flat amount or percentage | Good practice |
| Hallmarking charges | Must be shown on bills for hallmarked jewellery | BIS |
| Taxable value, GST rate and CGST/SGST or IGST amounts | Required on every tax invoice | GST |
| Old gold exchange deduction | Records the weight, purity and value of any old gold taken in | Good practice |
| BIS verification statement | Tells the buyer purity can be verified at any BIS-recognised assaying and hallmarking centre | BIS |
| Signature of the supplier or authorised person | Authenticates the invoice | GST |
How Do BIS Hallmarking Rules Affect a Jewellery Bill?
BIS hallmarking rules decide what a jeweller must print on the bill for hallmarked gold jewellery. According to the BIS guidelines for registered jewellers (revised in July 2026), the bill or invoice must show a separate description of each article, the net weight of precious metal, purity in carat and fineness, and the hallmarking charges. The same guidelines add that the bill must tell the consumer that purity can be verified at any BIS-recognised assaying and hallmarking centre, and that these requirements apply to retail sales and to jeweller-to-jeweller (B2B) sales.
Mandatory hallmarking began under a Government of India order dated 23 June 2021 that covered 256 districts. BIS has added districts in phases since then; its published list shows 392 districts after the eighth phase, dated 3 August 2026. Jewellers should check the current BIS district list, because coverage keeps expanding.
The hallmark itself has three parts, according to BIS: the BIS standard mark, the purity in carat and fineness (such as 22K916), and a six-character alphanumeric Hallmark Unique Identification (HUID) code, which replaced the older four-mark system from 1 July 2021. Buyers can check an HUID with the “Verify HUID” feature in the official BIS CARE app.
How Is GST Shown on a Jewellery Invoice?
GST on gold and gold jewellery in India is 3%, according to consumer tax guides such as BankBazaar’s GST on gold page. Within a state, the 3% is shown as 1.5% CGST and 1.5% SGST; for a sale to a buyer in another state, it is shown as 3% IGST. The same guides list HSN codes 7108 (gold) and 7113 (articles of jewellery) in the 3% category.
Making charges are described in consumer guides as attracting 5% GST. How making charges are taxed depends on how the transaction is structured (for example, a finished piece sold by a jeweller versus job work done on a customer’s gold), so jewellers should confirm the treatment for their own invoices with a chartered accountant or GST practitioner.
E-invoicing applies to GST-registered businesses whose annual aggregate turnover exceeds ₹5 crore, a threshold in force since 1 August 2023. ClearTax’s summary of a November 2024 GSTN advisory adds that, from 1 April 2025, e-invoices must be reported on the Invoice Registration Portal within 30 days of the invoice date. A jewellery billing format used by a larger business therefore needs to work alongside an e-invoicing system, not replace it.
This section describes how the rules work; it is not tax advice. Rates and thresholds can change after a GST Council decision, so check the GST portal or a qualified adviser before relying on them.
How to Calculate the Amount on a Jewellery Bill
Most jewellery billing formats follow the same order of calculation. A spreadsheet template can do each step automatically once the formulas are set up.
- Net weight: gross weight minus the weight of stones or other non-gold parts.
- Gold value: net weight multiplied by the day’s rate per gram for that purity.
- Making charges: added as a flat amount, a per-gram charge or a percentage of gold value.
- Stone and hallmarking charges: added as separate lines.
- Taxable value and GST: GST is calculated on the taxable value and shown as CGST and SGST or as IGST.
- Old gold deduction: if the customer exchanges old gold, its tested weight, purity and value are recorded and adjusted against the amount payable.
- Total payable and payment mode: the final amount, with how it was paid.
Which Jewellery Billing Format Is Best: Word, Excel, PDF or Software?
The best jewellery billing format depends on sales volume: a spreadsheet suits a small shop, while billing software suits a jeweller with stock, many daily invoices or e-invoicing obligations. The comparison below sets out the trade-offs.
| Format | Best for | Strengths | Limitations |
|---|---|---|---|
| Word or Google Docs | Occasional, low-volume bills | Easy to brand and edit | No automatic calculations; manual numbering invites errors |
| Excel or Google Sheets | Small shops with regular sales | Formulas for weight, gold value, making charges and GST | Formulas can be overwritten; limited stock tracking |
| Sending a final bill to the customer | Consistent layout on any device; harder to alter casually | Not editable as a template; not secure by itself | |
| Billing or accounting software | Busy stores, multiple branches, e-invoicing | Automatic numbering, GST reports, stock and old gold records | Subscription cost; setup and training time |
For a wider look at digital options, see this guide on how to choose an invoice app for a small business and this overview of why businesses move to invoice management systems.
Common Mistakes on Jewellery Bills
- Showing only gross weight: BIS requires the net weight of precious metal, so stone weight should be deducted and shown.
- Writing “gold” without purity: the bill should state purity in carat and fineness, such as 22K916.
- Leaving out hallmarking charges: these must appear on the bill for hallmarked jewellery.
- Missing the BIS verification line: the bill should tell the buyer that purity can be checked at a BIS-recognised centre.
- Breaks in invoice numbering: GST invoices need a unique, consecutive series for each financial year.
- Editing issued invoices: corrections to value or tax are made through credit or debit notes, not by overwriting the original.
- Outdated tax references: the Income-tax Act, 2025 came into force on 1 April 2026 and replaced the Income-tax Act, 1961, so templates that quote old section numbers for cash or PAN rules on high-value sales should be checked against the current law with a tax adviser.
How to Choose a Jewellery Billing Format
- Check the fields first: compare any template with the checklist above, especially net weight, purity, hallmarking charges and the BIS verification line.
- Match the tax setup: choose a GST layout if the business is registered, with CGST/SGST and IGST columns.
- Prefer automatic calculations: a spreadsheet or app that computes gold value, making charges and GST reduces errors.
- Plan for growth: if turnover may cross the e-invoicing threshold, pick software that can generate e-invoices.
- Keep secure backups: store bills in protected cloud storage or accounting software, not only on one computer.
Jewellers who want to cut manual work can read about automating invoice generation and delivery or try a free invoice generator for simple, error-free billing. Clear, accurate bills also build customer trust, one of the points covered in this guide on how to boost sales for a jewelry business.
Frequently Asked Questions
What details are mandatory on a hallmarked jewellery bill?
A hallmarked jewellery bill must show a separate description of each article, the net weight of precious metal, purity in carat and fineness, and hallmarking charges, according to BIS guidelines for jewellers. It must also state that the buyer can verify purity at any BIS-recognised assaying and hallmarking centre.
What is the GST rate on gold jewellery?
GST on gold jewellery is 3% as of September 2026, shown as 1.5% CGST and 1.5% SGST within a state or 3% IGST between states. Consumer guides describe making charges as attracting 5% GST; jewellers should confirm the treatment for their own sales with a GST practitioner.
Which HSN code is used on a jewellery invoice?
HSN code 7113 covers articles of jewellery of precious metal, and 7108 covers gold, including unwrought and semi-manufactured forms. Both fall in the 3% GST category.
What is HUID on gold jewellery?
HUID (Hallmark Unique Identification) is a six-character alphanumeric code that a BIS-recognised hallmarking centre laser-marks on each piece of gold jewellery, alongside the BIS mark and the purity mark. Buyers can check an HUID in the BIS CARE app, and printing the HUID on the bill makes it easy to match the bill to the piece.
Can a jeweller use a free bill format in Excel or Word?
Yes. A jeweller can use a free Excel, Word, Google Sheets or PDF bill format as long as the invoice carries every GST and BIS detail required. Businesses above the e-invoicing turnover threshold of ₹5 crore also need to generate e-invoices through the government system.
What should a customer check on a jewellery bill?
A customer should check that the bill lists each item with its net weight, purity, HUID, making charges, hallmarking charges and GST, and that the HUID on the bill matches the code on the jewellery. The BIS CARE app can confirm the HUID before or after purchase.
