A human resources department is not present in many small businesses. Over time, however, the lack of human resources specialists can certainly cause problems – at least if the small business owner neglects to manage their staff.
But many business owners are not even aware of what professional employee management even means. The good news, however, is that basically all that is needed is the right tools and forward-thinking and strategic planning to successfully manage employees in a small business without much effort.
The following article explains which strategies ensure that small business employee management can be handled without a hitch.
Keep application procedures flexible and short
Highly qualified applicants are naturally highly competitive in the job market. Often, large corporations are more attractive to them than small businesses. Therefore, small companies are highly dependent on standing out from the crowd of competing companies.
The advantage of small companies within the application process is their high speed and flexibility – they should definitely make use of these strengths.
The application phases should always be completed as quickly as possible so that good candidates can already be made a job offer before the application phase has even entered the second round in large corporations.
Establish a professional onboarding process
The onboarding process for new employees should always be as pleasant and comfortable as possible. However, this can only succeed if the onboarding process in the company is also well thought out and strategically organized.
For example, it is advisable to invest a little time in creating a comprehensive employee handbook in which the individual stages of onboarding are clearly presented.
In addition, it makes sense to cover other essential topics in the handbook or welcome book, such as additional benefits, social networking regulations, company values or vacation regulations.
In this way, the new employee can quickly gain a good impression of what everyday life is like at his or her new company and what to look out for.
Optimize routine tasks with templates
In small companies, the available time resources must be handled with particular care – after all, they are only available to a limited extent. In human resources, a large number of tasks can be identified that occur repeatedly at regular intervals.
Such repetitive tasks can be handled with a much smaller time investment if practical templates are created for them. Once these have been created, they can be used again and again, thus significantly reducing the workload.
For example, it makes sense to create a template for requesting common employee information and then have employees fill it out themselves.
Professional appearance even with bad news
Telling an employee that his or her time with the company has come to an end is certainly one of the more unpleasant tasks in everyday business life. However, even this challenging situation can be successfully handled within the framework of professional personnel management.
For difficult interviews, it is advisable to draw up a basic guideline in advance regarding the structure and procedure of the interview. This guideline can also include the steps that are required by law when a dismissal occurs.
By strategically structuring the conversation, a professional approach can always be maintained, so that renewed cooperation in the future does not necessarily have to be ruled out.