If you are working in customer care center things can get out of hand sometimes. Like in every field, there are some tricks that you can master and deal with situations perfectly. When it comes to customer care, call routing is an essential equipment, It basically means transferring customers call to the right department. It is an effective strategy as per the person having the complete knowledge and awareness can deal with the customer’s problem.
Call Routing Strategies to Improve your Customer Experience
Call routing is an automated system, which checks the caller history and gathers the information about the problem. It then transfers the call to the related employee. It also helps in reducing prank or dummy calls.
If there is a call from an unofficial number, it will automatically block the caller and report the problem. It helps to improve the quality of customer care and makes 24 hours service available for its customers.
These are some strategies that you can follow for better call routing.
1) Use Of IVR
An IVR system helps a lot while keeping up with many customers at a time. It is basically an automatically generated audio or video, which can provide your user a complete guideline. Many options are given to the customer, which can help in routing him to the correct destination. You can take the example of mobile company’s customer care center. When you call them, the employees do not communicate with you directly.
Instead, a machine recording is played, which tells you to press the number for the correct help you are seeking. After several questions, it asks you if you want to talk to the operator directly. This technique has helped in managing several customers at a time as well as no one should wait in the queue. This has helped immensely in increasing the number of customers.
2) Use of Caller ID
It is a well-known fact that every call is being recorded in a customer care center. If a customer is calling more often or have some genuine problem, then special caller IDs are assigned to them. Whenever they are going to call again, their priority level will be higher than the other callers and operator will deal with them first.
3) Direct routing
Direct routing means giving customer direct access to specific operator or department. It helps in creating a better bond with the customers. If you are using the IVR system, then it might be hard for the customer to do the same process again and again for talking to the operator more than one time.
4) Skill-Based Routing
The best work is always done by the one who has mastered it. The same strategy is used in here. The operator who is best skilled and has the most experience will be assigned to the customer. This helps in lowering the wait time for customers and increasing the efficiency of work.
The solution of the problem will be found earlier and probably, it will be more effective. The person using his life experience can find a better solution than the person who is just following the script.
5) Distribution of work
An effective routing includes the equal distribution of calls among all the employees. It is necessary to keep a balance, and no employee is over-burdened. Sometimes this can happen if skill-based routing is being used. If every call is diverted to the skilled operator, he will not be able to attend every single one of them.
It might lead to leaving customer unsatisfactory and increasing the stress level of employee, which can be a major drawback to the company’s sells. :)