Business

Stop the Chaos: How to Manage Your Workplace Effectively

Admittedly, the traditional workplace has driven humanity forward. Although Its systematic processes met the needs of businesses, there have always been some downsides to this traditional workspace. One of the most obvious is the lack of efficiency, which causes many organizations to lose billions of dollars every year.

That said, calculated processes must be implemented for any organization to increase efficiency and be driven forward in this technological era. This would help the organization control costs and keep productivity levels consistent.

How to Manage Your Workplace Effectively

Additionally, it would help maintain the quality of customer experience that your company is providing. As is popularly known now, many businesses are beginning to use workflow automation to streamline their business processes.

Not only has this made the lives of many employees better, but it also helps to accurately determine your progress with the short and long-term objectives.

If you feel like your business is inefficient and want to find a comprehensive solution, you’ve come to the right place. This article explains the efficiency killers and how to leverage workflow automation to boost overall productivity.

The Productivity Stealing Criminals

Being a success-driven business, one of your main goals is to prevent operational bottlenecks, as it can significantly affect the business’ performance. To help you understand, here are some of the most common and dangerous productivity stealing criminals.

Manual Intervention

The first and foremost element that kills process productivity is manual intervention. Relying on humans to carry out all your business processes subjects you to massive inaccuracies and inefficiency, ultimately leading you to a big loss of productivity.

Not to mention the amount of time invested by each employee to perform menial tasks only to end up being unproductive and frustrating.

Repetitive Work Processes

Another productivity stealer is repetitiveness. Employees tend to lose motivation for work after a while due to its repetitiveness, making business processes prone to low work input and error.

Without having the motivation to do their job, your employees’ performance rate would drastically reduce, putting your company at the risk of immense loss.

A Lack of Communication From Leaders

In the workspace, a lot of instructions tend to be unclear to employees. Vague instructions are one of the most influential factors towards lowered productivity.

A leader’s inability to communicate effectively and clearly would lead to a lot of organizational chaos and misunderstandings. This leads to uncoordinated performance and delays in completing tasks.

Why Workflow Automation

Every organization invests a huge amount of money on manpower and other resources with the sole objective of achieving maximum productivity.  In such a case, no business would want their resources to go in vain because of process inefficiencies and put the progress of the company in jeopardy.

Luckily, workflow automation helps solve that. For people who don’t know what this means, Workflow automation means using software to effectively streamline a series of tasks to complete a process without the need for human intervention.

Imagine a restaurant that delivered exactly when they said they would and not one second late? Workflow automation is capable of attaining that.

Now, why workflow automation, you may ask? Workflow automation streamlines your business processes, thereby sharply increasing the efficiency and performance level of your business. It also allows you to keep up with your competition, preventing you from becoming obsolete.

The truth is that the more time you contemplate shifting towards workflow automation, the harder it would be to catch up with your competition.

Benefits and Importance of Workflow Automation

All that being said, there are several benefits and reasons why workflow automation is essential. They are.

Removal of Mistakes

Firstly, humans make a lot of mistakes every day, especially when overwhelmed. Many traditional work processes require their employees to work for several hours under pressure. This can quickly make employees make both trivial and crucial mistakes that can adversely impact the company’s growth.

In contrast, workflow automation allows employers to take some of the pressure off their employees. It helps to design customized workflows that align with the company’s short-term and long-term objectives.

Improve Operational Efficiency

Workflow automation helps a company find various ways to improve operational efficiency by removing bottlenecks. For example, imagine you’re a marketer, and you have a task that involves sending out emails to prospects. This activity is crucial for the conversion rate of a business, but it takes a lot of time.

If this task is performed manually, they can spend multiple days doing this repetitive task. Fortunately, workflow automation allows you to delegate those repetitive activities, enabling you to focus your efforts on other crucial tasks instead.

Eliminates Legacy Systems

Most of the organizations are used to legacy systems since it fits most of their processes requirements. But they fail to see the inevitable fact that legacy systems actually slow people and their productivity down.

Simply put, legacy systems are outdated and your employees wouldn’t feel motivated enough to work if your organization is not driven towards technological advancement.

Luckily, automation helps eliminate those legacy systems and increase workflow management efficiency. It reduces the need of using emails and spreadsheets, which hastens operations significantly.

An example

To illustrate this point even further, let’s take SoftBank as an example. SoftBank is a company known for its brilliant telecommunication services, but they wouldn’t have gotten to be that efficient without using Kissflow.

Their IT manager, Oliver Umehara, said that before workflow automation, they managed and communicated all their vital information using spreadsheets and emails. Only one person was in charge of managing all this information, which left it prone to error.

Now that they use workflow automation, they can include all the managers in the communication and information management process, which hastens how information is reviewed and communicated.

The Verdict

To sum up, shifting your workspace towards a more automated and digital one takes some bravery. However, it is an undeniable fact that workflow automation is the future.

As of now, 78% of leading business people in the world have said that automation is going to increase levels of productivity for everyone in the workforce. If you weren’t planning to automate your business, it would be best if you start to reconsider because of the technological direction the world is heading in.

About the author

Vidya Menon

Vidya is an online content developer for Justwebworld. She has a BA in English Language and Literature and an MA in Current Linguistics. She is a passionate reader, writer and researcher with a background in academic writing.