How To Maximize The Potential Of Google Workspace

Google Workspace, formerly known as G Suite, had approximately 6 million paid users in March 2020, marking an increase of one million from 5 million in 2019, according to a report on CNBC. Small and large business organizations are always looking for ways to improve team productivity and efficiency to boost growth and success.

And there’s no better way than ensuring every resource is maximized to its full potential for the benefit of the employees and company. Because of this, Google Workspace has become the most favored cloud office solution for businesses of all sizes.

Google Workspace - Computer software

Google Workspace features four management tools, including Google docs, sheets, and Gmail and more than a dozen apps, all designed to enhance collaboration and productivity at the workplace.

Nonetheless, you must learn a few tricks and tips on how to use Google Workspace to its full potential. Keep reading to understand how you can maximize the potential of Google Workspace in your company.

Manage Emails Effortlessly With Templates

Emails have become vital to effective business communication. However, creating email messages every day is not only tiresome, but it can also be boring if you’re typing the same messages. The good thing about Google Workspace is that it allows you to design up to 50 templates for the messages you send frequently in Gmail.

That way, you can save considerable time writing emails. Other benefits of using email templates include reduced human error, encourages email personalization, improved response rate, maintains brand consistency, boosts employee engagement, and minimizes disruption.

Send And Receive Large File Attachments

Besides sending customized emails, Google Workspace enables you to send large file attachments via Google Drive. Sending large files using Google Drive saves data bandwidth and time.

All you need to do is upload your file to Google Drive, then on the compose toolbar click the drive icon and select the folder, zip file, or document you want to send. Make sure to activate the sharing option if you have Drive label or Google DPL restrictions.

Note that you can also receive documents, images, videos, and zip files from co-workers or clients. In most cases, people hesitate downloading zipped files because of security reasons or lack of knowledge on how to do it correctly. Fortunately, you can easily unzip files in Google Drive on your desktop if you follow the right steps.

First, right-click the file you want to unzip, click open with and choose a zip extracting app like Zip Unzip or CloudConverter. Next, select the convert format on the drop-down arrow and your file will be saved in the cloud.

Leverage Google Calendar To Send Meeting Invitations

Google Calendar in Workspace promotes collaboration by allowing you to schedule tasks and meetings automatically, thus saving time. Given Google Calendar has on-time reminders for meetings and other events, it’s easy for you and employees to keep track of daily tasks without missing scheduled meetings.

By default, Google Calendar helps you boost workplace collaboration effortlessly. But there are several ways you can maximize Google Calendar to your benefit. For instance, you can change default reminder time, create events using shortcuts, and grant guests permission, or add invisible events.

Businesses of all sizes work hard to boost productivity in the workplace. For this reason, they invest a lot in productivity and collaboration tools like Google Workspace. This application has many features that enhance employee engagement, productivity, and communication when its potential is fully maximized.

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About the author

Vidya Menon

Vidya is an online content developer for Justwebworld. She has a BA in English Language and Literature and an MA in Current Linguistics. She is a passionate reader, writer and researcher with a background in academic writing.